Administrative Assistant

Requisition Number: 117282

Position Title: Administrative Assistant III

External Description:

Administrative Assistant @ EA

We are EA

And we make games – how cool is that? In fact, we entertain millions of people across the globe with the most amazing and immersive interactive software in the industry. But making games is hard work. That’s why we employ the most creative, passionate people in the industry.

The challenge ahead

The primary purpose of an Administrative Assistant is to provide a 'first class' level of support in overseeing the successful planning and execution of all internal and external events from inception to completion.

What an Administrative Assistant does at EA:

• Keeps manager’s agenda, update calendars, sets up and coordinates meetings, handles all necessary meetings arrangements (room bookings, liaising with internal and external clients) and ensure that other directors are kept aware of all necessary diary appointments and changes; provide e-mail responses when appropriate;
• Takes, transcribes, and distributes meeting minutes if required;
• Manages multiple special projects including large-scale meetings, event planning and logistics for conferences/parties; 
• Maintains up-to-date knowledge of EA operations, policies, and procedures;
• Maintains and distributes confidential and highly sensitive information, acting in confidence on behalf of the manager to handle issues of an organizationally sensitive nature;
• Screens and prioritizes incoming phone calls and mail - responding and following up when necessary - generates and composes correspondence on their own initiative;
• Work as a liaison with the finance team regarding payment of invoices and expenses;
• Work as a liaison with the other departments in the companies, as needed (e.g.: with HR, Facilities, Finance);
• Prepare Power Point presentations when required;
• Arrange phone calls/conference calls for Partners;
• Create and maintain contact databases (press, authorities, providers etc.);
• Researches and prepares responses to information requests;
• Provides support in all the projects/activities initiated by the department management team;

Skills & Knowledge we are searching for:

• Minimum of 3 years background in administrative (secretary) activities, ideally in a large multinational corporation;
• Computer literate, MS Office skills and particularly strong grasp of PowerPoint;
• Excellent English knowledge;

Competences:

• Ability to be flexible and comfortable with frequently changing circumstances and arrangements;
• Being confident at dealing with executives and managing relationships at all levels;
• Taking the initiative to respond to or deal with situations when appropriate;
• Able to work under pressure and remaining calm and unflappable even during the busiest periods of time;
• Approachable attitude with a strong focus on customer service;
• Strong planning and organizational skills;
• Problem solving and result orientation;
• Excellent written and verbal communication;
• Sense of humor.

City:

State:

Community / Marketing Title: Administrative Assistant

Company Profile:

Electronic Arts Inc. ist ein weltweit führender Anbieter interaktiver Unterhaltungssoftware. EA bietet Spiele, Inhalte und Online-Dienste für internetfähige Spielkonsolen, Personalcomputer, Mobiltelefone und Tablets an.

EEOText:

About Electronic Arts

Everything we do is designed to inspire the world to play. Through our cutting-edge games, innovative services, and powerful technologies, we bring worlds with infinite possibilities to millions of players and fans around the globe.

We’re looking for collaborative and inclusive people with diverse perspectives who will enrich our culture and challenge us. We take a holistic approach with our benefits program, focusing on physical, emotional, financial, career, and community wellness to support our people through every chapter of life. We provide comprehensive benefit packages and support for a balanced life with paid time off and new parent leave, plus free games and so much more. Our goal is to provide a safe and respectful workplace that empowers you to thrive in both work and life.

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

Days Open: 203

Can this position be remote?:

EEO Employer Verbiage:

EA engagiert sich für Chancengleichheit und Gleichstellung. Alle Personalentscheidungen werden unabhängig von Ethnie, Hautfarbe, Herkunft, Abstammung, Geschlecht, Geschlechtsidentität oder ausgelebtem Geschlecht, sexueller Orientierung, Alter, genetischer Information, Religion, Behinderung, Krankheit, Schwangerschaft, Familienstand oder Veteranenstatus getroffen. EA sorgt außerdem für die durch geltendes Gesetz vorgeschriebenen Anpassungen am Arbeitsplatz für Individuen mit anerkannten Behinderungen.