Executive Assistant

Requisition Number: 184193

Position Title: Executive Assistant IV

External Description:

People Experience

Most companies call it HR. At Electronic Arts we made the deliberate decision to brand our organization People Experience (PE). It is not just a play on words, PE is a team of cultural stewards who carefully create programs and talent strategies that directly impacts our teams’ experience and enables our People to achieve the most meaningful work of their careers.

We’re responsible for recruiting the best diverse talent on the planet and supporting their growth through learning programs, internal mobility, affinity group participation, and leadership development. We listen to our employees and dive into analytics to anchor our recommendations and decisions to keep engagement high. Last but not least, we’re responsible for a total rewards strategy that incentivizes equitably, provides outstanding benefits, and ensures a safe and inspiring workplace for our teams. 

The Challenge Ahead:  

If you are tremendously organized, able to manage complex projects and thrive on helping leaders do more, be more efficient and more effective then we might have the perfect role for you. Our  Chief People Officer seeks an excellent partner that knows what it takes to enable executives in a fast-paced environment, keep things organized and solve problems before they arise. 

 

 What an Executive Assistant does at EA:

• Independently provide high quality support that anticipates the needs of the executive 
• Assist with scheduling of Board committee meetings 
• Assume full ownership and maintenance of the calendar; scheduling, confirming, and negotiating for meeting space and relevant attendees
• Make critical decisions on behalf of the Executive to ensure internal and external meeting requests meet with time-management priorities and performance objectives.  Coordinate with the CPO's Direct reports/team to ensure the executive is briefed and prepared before key meetings
• Leadership Team Meeting management including tech, agenda item sourcing, facilitation of presentations.  Independently manage logistics for meetings/project with internal and external individuals
• Partner with the Chief of Staff to drive internal communications for team meetings (All Hands, All Manager meetings) and other internal communications
• Document management of critical and sensitive information for the Executive team
• Anticipate the Executive needs and proactively solve problems and/or independently handle issues
• Manage complex business travel in compliance with EA's policy.  Including extensive and complicated travel agendas for site visits with the executive and their leadership team
• Track relevant travel and expense receipts for accurate accounting reconciliations
• Prepare and polish documents in Google Suite and Microsoft Office 
• Project a professional and supportive image to all parties. Prioritize people and situations in need of attention.
• Ability to interact professionally with high level candidates and executive search firms both in person and via email/phone
• Handle highly confidential and sensitive information with the appropriate discretion
• Independently prioritize, plan and/or coordinate logistics for Leadership Team Event (offsite/onsite) including planning, coordinating, and budgeting.  Collaborate with peers and/or corp event planning for site wide celebrations.
• Understand key functions and projects in the business unit. Provide monitoring and follow-through support on action items in progress
• Coordinate with other executive assistants to facilitate good communication, help coordinate joint projects
• Serve as Business Unit Assistants administrative team leader for consistency in approach when needed and help coordinate back up as needed. Be open to providing mentoring to team assistants.
• Assist in the hiring process for Executive Assistants within the Business Unit including Job Description management, Interviewing, and onboarding of the team members.
• Processing of electronic purchase orders via i-Procurement and associated contract management or purchasing card purchases 
• Function as Office Manager, maintaining supplies and coordinating activities as needed
• Request, confirm, and/or provide all meeting room technology and needed equipment or supplies
• Special project management beyond core responsibilities in service of the Exec Staff focus and team effectiveness
• Other duties as assigned

 

The next great EA Executive Assistant also needs:

• A successful track record supporting VP+ for over 5 years, and 3+ years supporting C-Suite 
• Self-motivated, highly organized and results-oriented individual who works with little or no supervision, and demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems before they escalate
• Experience working with a CHRO or HR teams, desired
• Excellent administrative, organization skills, and attention to detail
• Advanced software skills in Google Suite & Microsoft Office
• Exceptional problem solving skills
• Highly proficient in organizing worldwide travel
• Maintains highest level of personal integrity and reliability
• Detail oriented and ability to complete work assignments with a high degree of quality
• Ability to manage multiple tasks and assist multiple team members at the same time
• Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and ambiguous environment 
• Excellent interpersonal skills; exceptional verbal and written communication skills
• Takes initiative and goes beyond established framework; looks for new ideas and creative solutions to overcome challenges
• Balances a strong work ethic and going-the-extra-mile enthusiasm with levity and humility; has contagious energy and dedication while managing to enjoy the process and understand where he/she fits in the overall group or structure
• Polite, easy-going, patient and service-oriented
• Team player with a good sense of humor!

 

US COMPENSATION AND BENEFITS

The base salary ranges listed below are for the defined geographic market pay zones in these states. If you reside outside of these locations, a recruiter will advise on the base salary range and benefits for your specific location.

EA has listed the base salary ranges it in good faith expects to pay applicants for this role in the locations listed, as of the time of this posting. Salary offered will be determined based on numerous relevant business and candidate factors including, for example, education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs.

BASE SALARY RANGES

• California (depending on location e.g. Los Angeles vs. Sacramento):

      º $103,200 - $145,600 USD Annually

Base salary is just one part of the overall compensation at EA. We also offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees. Certain roles may also be eligible for bonus and equity.

City:

State:

Community / Marketing Title: Executive Assistant

Company Profile:

Nous sommes une équipe internationale de spécialistes de la création, de la narration, de la technologie, de la génération d’expériences, de l’innovation et bien plus encore. Nous pensons que nos équipes doivent être aussi diversifiées que nos communautés afin de créer des jeux et des expériences inoubliables. Chez Electronic Arts, la seule limite est votre imagination.

EEOText: EA est un employeur qui offre l'égalité d'accès à l'emploi. Toutes les décisions d'emploi sont prises sans prendre en considération les critères de race, couleur de la peau, origine ethnique, descendance, sexe, genre, identité ou expressions de genre, orientation sexuelle, âge, de nature génétique, religion, invalidité, état de santé, grossesse, situation matrimoniale, situation familiale, état d'ancien combattant, ou encore toute autre caractéristique protégée par la loi. Nous tiendrons aussi compte des candidats qualifiés à l'emploi possédant un casier judiciaire, en vertu de la loi en vigueur. EA veille aussi à procéder à des aménagements spéciaux en milieu de travail pour les candidats qualifiés et présentant une invalidité, tel que requis par la loi en vigueur.

Days Open: 11

Can this position be remote?: 0

EEO Employer Verbiage:

À propos d'Electronic Arts

Toutes nos actions sont tendues vers le même objectif : transmettre l'envie de jouer. Au travers de nos jeux innovants, de nos services novateurs et de nos technologies de pointe, nous offrons des possibilités infinies à des millions de fans dans le monde entier.

 

Nous cherchons des personnes inclusives et collaboratives aux points de vue variés pour enrichir notre culture et nous stimuler. Grâce à notre programme d’avantages sociaux, nous adoptons une approche holistique centrée sur le bien-être physique, émotionnel, financier, professionnel et communautaire pour soutenir les membres de notre personnel à chaque chapitre de leur vie. Nous fournissons un ensemble complet d’avantages sociaux garantissant une vie équilibrée et offrant notamment des congés payés, des congés parentaux, des jeux gratuits et bien plus encore. Notre objectif est de fournir un environnement de travail sûr et bienveillant qui vous permet de vous épanouir sur le plan personnel comme sur le plan professionnel.

 

Electronic Arts souscrit au principe de l’égalité des chances. Nous prenons nos décisions en matière d’emploi sans distinction de race, de couleur, de pays d’origine, d’hérédité, de sexe, de genre, d’identité ou d’expression de genre, d’orientation sexuelle, d’âge, d’informations génétiques, de religion, de handicap, d’état de santé, de grossesse, de situation familiale, d’ancienneté ou de tout autre facteur protégé par la loi. Nous étudions également les candidatures des personnes qualifiées possédant un casier judiciaire, conformément à la loi en vigueur. Par ailleurs, EA aménage l’environnement de travail pour les personnes en situation de handicap, conformément à la loi en vigueur.