Executive Assistant

Requisition Number: 152757

Position Title: Executive Assistant II

External Description:

The Challenge Ahead:  

If you are tremendously organized, thrive on complexity, invest in relationships and want to enable a leader and their team to be more effective in creating a best in class experience for our employees, then we might have the perfect role for you. Our Executives in the People Experience organization need an excellent partner that knows what it takes to enable executives in a fast paced environment, keep things organized and solve problems before they arise. 

 

What an Executive Assistant does at EA:

• Independently provide high quality support that anticipates the needs of the executives s/he supports
• Assume full ownership and maintenance of the calendar; scheduling, confirming, and negotiating for meeting space and relevant attendees
• Coordinate domestic and international travel including international visas
• Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds through to completion in our expense management tool
• Prepare and polish documents in Word, Excel, PowerPoint. Proficiency in Microsoft Office is a must
• Project a professional and supportive image to all parties in the screening of telephone calls, internal clients and guests. Prioritize people and situations in need of attention
• Interact with third party vendors
• Track contracts and documents to ensure copies are delivered to the correct parties. Review monthly payments for accuracy, as needed, before submitted to AP.
• Ability to interact professionally with high level candidates and executive search firms both in person and via email/phone
• Handle highly confidential and sensitive information with the appropriate discretion
• Ability to plan and coordinate events at onsite or offsite venues
• Understand key functions and projects in the department. Provide monitoring and follow-through support on action items in progress
• Coordinate with other executive assistants to facilitate good communication, help coordinate joint projects, serve as back-up for other Executive Admins as needed
• Process electronic purchase orders through I-procurement
• Function as Office Manager, maintaining supplies and coordinating activities as needed
• Request, confirm, and/or provide all meeting room technology and needed equipment or supplies
• Manages multiple special projects across departments and teams, including large-scale meetings, event planning for conferences/exhibitions, and meetings with business partners
• Other duties as assigned

The next great EA Executive Assistant also needs:

• A successful track record supporting VPs or above for 3-5 years: C Suite experience preferred
• Self-motivated, highly organized and results-oriented individual who works with little or no supervision, and demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems before they escalate
• Strong ability to anticipate needs, understand priorities, and be proactive about resolving potential conflicts and/or including the appropriate stakeholders to resolve potential conflicts.
• Ability to maintain a high level of confidentiality with sensitive information
• Strong time management skills, and the ability to operate and balance workload independently.
• Excellent administrative and organization skills
• Advanced software skills in MS Outlook, Word, Excel, PowerPoint, Org + and the Internet
• Creativity highly desired
• Have a solutions oriented appraoch
• Highly proficient in organizing worldwide travel
• Maintains highest level of personal integrity
• Exhibits professional maturity
• Detail oriented and ability to complete work assignments with a high degree of quality
• Ability to manage multiple tasks and assist multiple team members at the same time
• Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and ambiguous environment
• Excellent interpersonal skills; exceptional verbal and written communication skills
• Takes initiative and goes beyond established framework; looks for new ideas and creative solutions to overcome challenges
• Balances a strong work ethic and going-the-extra-mile enthusiasm with levity and humility; has contagious energy and dedication while managing to enjoy the process and understand where he/she fits in the overall group or structure
• Polite, easy-going, patient and service-oriented
• Team player with good sense of humor!

…and, in general, the potential to sweep us off our feet!

 

City:

State:

Community / Marketing Title: Executive Assistant

Company Profile:

Nous sommes une équipe internationale de spécialistes de la création, de la narration, de la technologie, de la génération d’expériences, de l’innovation et bien plus encore. Nous pensons que nos équipes doivent être aussi diversifiées que nos communautés afin de créer des jeux et des expériences inoubliables. Chez Electronic Arts, la seule limite est votre imagination.

EEOText: EA est un employeur qui offre l'égalité d'accès à l'emploi. Toutes les décisions d'emploi sont prises sans prendre en considération les critères de race, couleur de la peau, origine ethnique, descendance, sexe, genre, identité ou expressions de genre, orientation sexuelle, âge, de nature génétique, religion, invalidité, état de santé, grossesse, situation matrimoniale, situation familiale, état d'ancien combattant, ou encore toute autre caractéristique protégée par la loi. Nous tiendrons aussi compte des candidats qualifiés à l'emploi possédant un casier judiciaire, en vertu de la loi en vigueur. EA veille aussi à procéder à des aménagements spéciaux en milieu de travail pour les candidats qualifiés et présentant une invalidité, tel que requis par la loi en vigueur.

Days Open: 64

Can this position be remote?:

EEO Employer Verbiage:

À propos d'Electronic Arts

Toutes nos actions sont tendues vers le même objectif : transmettre l'envie de jouer. Au travers de nos jeux innovants, de nos services novateurs et de nos technologies de pointe, nous offrons des possibilités infinies à des millions de fans dans le monde entier.

 

Nous cherchons des personnes inclusives et collaboratives aux points de vue variés pour enrichir notre culture et nous stimuler. Grâce à notre programme d’avantages sociaux, nous adoptons une approche holistique centrée sur le bien-être physique, émotionnel, financier, professionnel et communautaire pour soutenir les membres de notre personnel à chaque chapitre de leur vie. Nous fournissons un ensemble complet d’avantages sociaux garantissant une vie équilibrée et offrant notamment des congés payés, des congés parentaux, des jeux gratuits et bien plus encore. Notre objectif est de fournir un environnement de travail sûr et bienveillant qui vous permet de vous épanouir sur le plan personnel comme sur le plan professionnel.

 

Electronic Arts souscrit au principe de l’égalité des chances. Nous prenons nos décisions en matière d’emploi sans distinction de race, de couleur, de pays d’origine, d’hérédité, de sexe, de genre, d’identité ou d’expression de genre, d’orientation sexuelle, d’âge, d’informations génétiques, de religion, de handicap, d’état de santé, de grossesse, de situation familiale, d’ancienneté ou de tout autre facteur protégé par la loi. Nous étudions également les candidatures des personnes qualifiées possédant un casier judiciaire, conformément à la loi en vigueur. Par ailleurs, EA aménage l’environnement de travail pour les personnes en situation de handicap, conformément à la loi en vigueur.