Office Coordinator - Frostbite (Temp)

Requisition Number: 177667

Position Title: Administrative Assistant III

External Description:

(Temporary position, 1 year)

Frostbite

Frostbite is EA's state-of-the-art multi-platform game development engine. Our global team empowers game creators to shape the future of gaming by developing creative engine features and outstanding tools. We are honored to have thousands of game developers all over the world using Frostbite to create some of the most amazing games and player experiences in the industry.

We are looking for an organized Office Coordinator (Production Coordinator) to support our fast-paced and production-oriented team. As an Office Coordinator (Production Coordinator), you will provide support and act as the primary contact between your team and our internal and external clients.

This is an intermediate level position considered to be both dynamic and challenging. You will be acknowledged as the glue for this team! We are looking for someone who has experience with delivering outstanding customer service and support. Administrative experience is necessary in this role. The Office Coordinator (Production Coordinator) position has an administrative component, but also offers opportunities for creative expression. You will be encouraged to become an essential contributor and social advocate. Your customer service and take-charge ability will serve you well as the recognized 'social ambassador' for this fun-loving group.

Primary Responsibilities:

• Provide clerical support that aligns with department and team goals.
• Space planning and coordinating moves.
• Be a coordinator of services with internal and external contacts.
• Reconcile corporate cards and submit Oracle account set-up requests for team members and provide initial training and assistance on Chrome River reporting tool.
• Advocate company policies and procedures.
• Attend information & training sessions related to new studio processes.
• Organize meetings, conferences, team building, catering and special events logistics, onsite & offsite.
• Support the onboarding of new hires related to ensuring NUSUs (New User Set Ups) have been completed in advance; ensure all equipment, network access, and cube/office is set up before start date.
• Develop and maintain strong working relationships with internal and external partners.
• Help with branding team space.
• Maintain all department common areas and participating in creative sessions to appropriately brand these areas.
• Assist team members to submit or escalate Help desk tickets when appropriate.
• Oversee and maintain team email Distribution Lists and Credits.
• Extensive travel coordination working with team members & Travel Team and creating travel packages
• Facilitate company procedure information to team members regarding purchasing, expenditures, travel, use of facilities, and equipment use.
• Work with the Finance team by creating monthly financial reports.

Qualifications

• 5+ years administrative and/or executive assistant experience.
• Experience in event planning and organizing team building activities.
• Experience creating and manipulating advanced Excel spreadsheets, experience creating Word documents including complex formatting, forms and other related responsibilities.
• Planning, organizing, and scheduling abilities

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Community / Marketing Title: Office Coordinator - Frostbite (Temp)

Company Profile:

We are a global team of creators, storytellers, technologists, experience originators, innovators and so much more. We believe amazing games and experiences start with teams as diverse as the players and communities we serve. At Electronic Arts, the only limit is your imagination.

EEOText:

About Electronic Arts

Everything we do is designed to inspire the world to play. Through our cutting-edge games, innovative services, and powerful technologies, we bring worlds with infinite possibilities to millions of players and fans around the globe.

We’re looking for collaborative and inclusive people with diverse perspectives who will enrich our culture and challenge us. We take a holistic approach with our benefits program, focusing on physical, emotional, financial, career, and community wellness to support our people through every chapter of life. Our goal is to provide a safe and respectful workplace that empowers you to thrive in both work and life.

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

Days Open: 37

Can this position be remote?: 0

EEO Employer Verbiage:

About Electronic Arts

We exist to inspire the world to play. Through innovative technology and immersive storytelling, we deliver new ways of experiencing worlds of interactive entertainment for our millions of players worldwide. Our strength lies in the diversity of our people, combining creativity, innovation and passion. We fully champion inclusive culture, and provide opportunities for growing, learning, and leading that allows for the most impactful and rewarding work of our teams’ careers. 

 

We put our people first, and we make sure they’re taken care of both in and out of the office. As we reflect on our learnings and successes from remote work, we aim to provide dynamic, collaborative and flexible work environments for our teams. Our employees connect through our Employee Resource Groups, which are actively involved in driving business decisions every step of the way. But our support doesn’t end at the workplace—we also encourage a balanced lifestyle with paid time off and new parent leave, free video games, fitness reimbursement and more. 

 

Our goal is to provide a safe, respectful and inspiring workplace for all of our employees. Through our diversity, equity, inclusion and social responsibility programs, we’re doing the work to give everyone the space to be their full selves while giving back to our community. We’re looking for problem-solvers, game-changers, innovators, dreamers, doers—people that are ready to move the needle and build on our success. As our industry accelerates, we aren’t just keeping up—we’re staying ahead of the game.

 

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. Electronic Arts also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.