Executive Assistant

Requisition Number: 150805

Position Title: Executive Assistant II

External Description:

Respawn Entertainment is an independent game development studio that was founded in 2010 by former co-founders of Infinity Ward and creators of the multi-billion dollar Call of Duty and Modern Warfare franchises. We have since shipped Titanfall and Titanfall 2 to critical acclaim, and are currently hiring for our Star Wars TM , Titanfall, and Unannounced VR game development teams. Our motto is game-play first, and the opportunity to create groundbreaking AAA games with some of the best developer talent in the industry awaits our future team members.

 

We are looking for a highly skilled Executive Assistant who will embrace our culture and share his/her hard earned expertise.. We’re picturing someone who is passionate about providing high quality executive support, anticipating needs, and proactively solving problems. If this sounds like you, we look forward to seeing your resume!

 

What you’ll do...

• Independently provide high quality support that anticipates the needs of the executives s/he supports
• Assume full ownership and maintenance of the calendar; scheduling, confirming, and negotiating for meeting space and relevant attendees
• Coordinate domestic and international travel including international visas
• Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds through to completion.
• Prepare and polish documents in Word, Excel, PowerPoint.
• Project a professional and supportive image to all parties during interactions – both in person and via phone/email, etc. Prioritize people and situations in need of attention.
• Handle highly confidential and sensitive information with the appropriate discretion.
• Ability to plan and coordinate events at onsite or offsite venues
• Understand key functions and projects in the department. Provide monitoring and follow-through support on action items in progress
• Coordinate with other executive assistants to facilitate good communication, help coordinate joint projects, etc.; serve as back-up for other Executive Admins as needed.
• May include some office management responsibilities as needed, maintaining supplies and coordinating activities.
• Request, confirm, and/or provide all meeting room technology and needed equipment or supplies
• Manages multiple special projects including large-scale meetings, event planning for conferences/exhibitions, and meetings with business partners
• Other duties as assigned

 

Ideally, you’ll have...

 

• A successful track record supporting VPs or above for 5+ years.
• Self-motivated, proactive, highly organized and results-oriented individual who works with little or no supervision, and demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems before they escalate
• Excellent administrative and organization skills
• Advanced software skills in MS Outlook, Word, Excel, PowerPoint, Org + and the Internet
• Creativity highly desired
• Exceptional problem solving skills
• Highly proficient in organizing worldwide travel
• Maintains highest level of personal integrity
• Detail oriented and ability to complete work assignments with a high degree of quality
• Ability to manage multiple tasks and assist multiple team members at the same time
• Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and ambiguous environment
• Excellent interpersonal skills; exceptional verbal and written communication skills
• Takes initiative and goes beyond established framework; looks for new ideas and creative solutions to overcome challenges
• Balances a strong work ethic and going-the-extra-mile enthusiasm with levity and humility; has contagious energy and dedication while managing to enjoy the process and understand where he/she fits in the overall group or structure
• Polite, easy-going, patient and service-oriented
• Team player with good sense of humor!

 

Benefits & Perks…

Here’s a peek at some of what we offer:

Medical, Dental, Vision, Disability, Life and AD&D insurance benefits.

Flexible Spending Accounts for health and child care.

401K with company match and no vesting period.

Employee Assistance Plan (EAP).

Relocation assistance.

Paid vacation, post-project & holiday office closures, and sick days.

Company-sponsored team events: movie screenings, industry gatherings, and game launch parties to name a few.

Fun office parties throughout the year for employees, friends, and family.

Spacious modern campus with open work spaces and lots of daylight.

Game room with a pool table, ping pong, foosball, arcade and tabletop games.

Fully stocked kitchens with fresh fruit, breakfast, snacks, and more.

Convenient meal order service for on-site lunch deliveries.

State of the art on-site gym with 24/7 access.

On-site yoga classes, massages, and car washes available.

A variety of interest groups and outdoor activities to join with other Respawn Employees: marathons, hikes, biking, and soccer among others.

Friendly, caring co-workers and management.

City:

State:

Community / Marketing Title: Executive Assistant

Company Profile:

We are a global team of creators, storytellers, technologists, experience originators, innovators and so much more. We believe amazing games and experiences start with teams as diverse as the players and communities we serve. At Electronic Arts, the only limit is your imagination.

EEOText:

About Electronic Arts

Everything we do is designed to inspire the world to play. Through our cutting-edge games, innovative services, and powerful technologies, we bring worlds with infinite possibilities to millions of players and fans around the globe.

We’re looking for collaborative and inclusive people with diverse perspectives who will enrich our culture and challenge us. We take a holistic approach with our benefits program, focusing on physical, emotional, financial, career, and community wellness to support our people through every chapter of life. We provide comprehensive benefit packages and support for a balanced life with paid time off and new parent leave, plus free games and so much more. Our goal is to provide a safe and respectful workplace that empowers you to thrive in both work and life.

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

Days Open: 66

Can this position be remote?:

EEO Employer Verbiage:

About Electronic Arts

Everything we do is designed to inspire the world to play. Through our cutting-edge games, innovative services, and powerful technologies, we bring worlds with infinite possibilities to millions of players and fans around the globe.

We’re looking for collaborative and inclusive people with diverse perspectives who will enrich our culture and challenge us. We take a holistic approach with our benefits program, focusing on physical, emotional, financial, career, and community wellness to support our people through every chapter of life. We provide comprehensive benefit packages and support for a balanced life with paid time off and new parent leave, plus free games and so much more. Our goal is to provide a safe and respectful workplace that empowers you to thrive in both work and life.

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.