BioWare: Executive Assistant

Requisition Number: 150174

Position Title: Executive Assistant I

External Description:

At BioWare, our mission is to create worlds of adventure, conflict, and companionship that inspire you to become the hero of your story.  Our teams drive innovation using cutting-edge tech and tools such as the Frostbite engine and collaborate with thousands of world-class developers across EA’s network of studios.  We are passionate about games and their potential as a creative medium to reach and inspire people through emotion, artistry, and engaging storytelling.  If you share this passion, this is an amazing opportunity to help shape the next generation of gaming.

 

Who you are:

 

You are tremendously organized, able to manage complex projects and thrive on helping leaders do more, be more efficient and more effective then this is the perfect role for you. Our GM and Leadership Team need an excellent partner who knows what it takes to manage executives in a fast-paced environment, keep things organized, collaborate across groups and solve problems before they arise. 

 

What the Executive Assistant will do at BioWare Edmonton:

 

• Committed to provide high-quality support that anticipates the needs of the executive and other leaders they support
• Assume full ownership and maintenance of the Outlook calendar; scheduling, confirming, and negotiating for meeting space and relevant attendees
• Coordinate domestic and international travel
• Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds through to completion in the online tool
• Prepare documents in Word, Excel, and PowerPoint. Proficiency in Microsoft Office is a must
• Project a professional and supportive image to all parties in the screening of telephone calls and greeting guests. Prioritize people and situations in need of attention and handle confidential and sensitive information with the appropriate discretion
• Able to answer select emails on behalf of the Director and the Studio and maintain key internal and external relationships
• Coordinate Studio All-Hands Meetings along with studio Outreach activities to ensure BioWare gives back to the local community. Coordination includes budgeting, scheduling, staffing, messaging and liaising with internal and external parties
• Understand key functions and projects. Provide monitoring and follow-through support on action items in progress
• Coordinate and collaborate with other executive assistants to facilitate good communication, help coordinate joint projects, etc.; serve as backup for other Executive Admins as needed
• Process electronic purchase requests for approvals relating to external purchases, including the processing of invoices relevant to the PO
• Request, confirm, and/or provide all meeting room technology and needed equipment or supplies
• Able to own and execute studio projects and initiatives.

 

Required Skills:

 

• A successful track record supporting senior business leaders for 5+ years
• Self-motivated, highly organized and results-oriented individual who works with little or no supervision, and demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems before they escalate
• Excellent administrative and organization skills
• High level of professionalism when speaking with important parties including executives
• Exceptional analytical and problem-solving skills
• Experience organizing worldwide travel
• Maintains the highest level of personal integrity
• Detail oriented and ability to complete work assignments with a high degree of quality
• Ability to manage multiple tasks and assist multiple team members at the same time
• Ability to work in a fast-paced, entrepreneurial environment;
• Excellent interpersonal skills; exceptional verbal and written communication skills
• Takes initiative and goes beyond established framework; looks for new ideas and creative solutions to overcome challenges

 

What’s in it for you? Glad you asked!

The opportunity to work and learn from a world-class games studio making world-class games. We are a culture that thrives off creativity and individuality. At EA, we live the “work hard/play hard” credo every day.

 

More about our location: http://careers.ea.com/our-locations/edmonton

 

Contact: Shanda Wood: shandaw@bioware.com

 

City:

State:

Community / Marketing Title: BioWare: Executive Assistant

Company Profile:

We are a global team of creators, storytellers, technologists, experience originators, innovators and so much more. We believe amazing games and experiences start with teams as diverse as the players and communities we serve. At Electronic Arts, the only limit is your imagination.

EEOText:

About Electronic Arts

Everything we do is designed to inspire the world to play. Through our cutting-edge games, innovative services, and powerful technologies, we bring worlds with infinite possibilities to millions of players and fans around the globe.

We’re looking for collaborative and inclusive people with diverse perspectives who will enrich our culture and challenge us. We take a holistic approach with our benefits program, focusing on physical, emotional, financial, career, and community wellness to support our people through every chapter of life. We provide comprehensive benefit packages and support for a balanced life with paid time off and new parent leave, plus free games and so much more. Our goal is to provide a safe and respectful workplace that empowers you to thrive in both work and life.

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

Days Open: 50

Can this position be remote?:

EEO Employer Verbiage:

About Electronic Arts

Everything we do is designed to inspire the world to play. Through our cutting-edge games, innovative services, and powerful technologies, we bring worlds with infinite possibilities to millions of players and fans around the globe.

We’re looking for collaborative and inclusive people with diverse perspectives who will enrich our culture and challenge us. We take a holistic approach with our benefits program, focusing on physical, emotional, financial, career, and community wellness to support our people through every chapter of life. We provide comprehensive benefit packages and support for a balanced life with paid time off and new parent leave, plus free games and so much more. Our goal is to provide a safe and respectful workplace that empowers you to thrive in both work and life.

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.