Executive Assistant - Business Development

Requisition Number: 158806

Position Title: Executive Assistant II

External Description:

Primary Responsibilities:

Provide Executive Administrative support to two VP’s, and the broader Business Development team. You will be flexible and able to juggle multiple and diverse responsibilities with a strong emphasis on organization.

• Arrange domestic and international travel for multiple executives. Manage travel itineraries (domestic and international) including hotel accommodations, ground transportation, and all related arrangements such as visas.
• Proactive in managing the daily calendars.
• Coordinate meeting and event management for the Business Development team – including monthly staff meetings, team social events and annual team off-sites across all logistics – catering, activities, transportation, facilities and hotel accommodations.
• Perform general administrative responsibilities such as managing files, folders and contacts; reserving conference rooms and meeting space, handling facilities requests; setting up conference and video calls; ordering office supplies and equipment; coordinating IT support; mailing, scanning, and photocopying documents; preparing and submitting expense reports and purchase requisitions.
• Manage data input, submission and tracking of the digital execution of contracts in Adobe and CASP online systems. Track contracts that are out for signature using EA’s internal approval systems, and coordinate with EA partners worldwide for return of signed agreements.
• Coordinate with other executive assistants across teams on different aspects, including executive calendars, social events, conferences, internal meetings and off-site meetings.
• Submit and track 3rd party developer deals through Salesforce. Ensure deal sheets are fully approved and work orders are fully signed by both parties. Submit and process invoices to AP and receive deliverables in Salesforce.

Summary of ideal personal traits and professional qualifications:

• Undergraduate degree and five years administrative experience in-house preferred. Interest in Business Development is a plus.
• Excellent technical skills, including advanced skills in MS Word, PowerPoint, Excel, Outlook, OneNote, Google Drive, Google Docs, Slack and Zoom.
• A self-motivated individual who demonstrates initiative, maturity under pressure and anticipates and solves problems before they escalate.
• Comfortable interfacing with a diverse group of people from inside and outside the company.
• Capable of working in a fast-paced environment, requiring good prioritization, organization and communication skills as well as the ability to handle multiple tasks simultaneously and efficiently.
• An individual who seeks information beyond what is plainly presented to you, with an aim to understanding the team’s goals and actively finding ways to be helpful in executing these goals.
• Proven ability to handle confidential information with discretion.
• A good sense of humor

City:

State:

Community / Marketing Title: Executive Assistant - Business Development

Company Profile:

We are a global team of creators, storytellers, technologists, experience originators, innovators and so much more. We believe amazing games and experiences start with teams as diverse as the players and communities we serve. At Electronic Arts, the only limit is your imagination.

EEOText:

About Electronic Arts

Everything we do is designed to inspire the world to play. Through our cutting-edge games, innovative services, and powerful technologies, we bring worlds with infinite possibilities to millions of players and fans around the globe.

We’re looking for collaborative and inclusive people with diverse perspectives who will enrich our culture and challenge us. We take a holistic approach with our benefits program, focusing on physical, emotional, financial, career, and community wellness to support our people through every chapter of life. We provide comprehensive benefit packages and support for a balanced life with paid time off and new parent leave, plus free games and so much more. Our goal is to provide a safe and respectful workplace that empowers you to thrive in both work and life.

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

Days Open: 36

Can this position be remote?:

EEO Employer Verbiage:

About Electronic Arts

Everything we do is designed to inspire the world to play. Through our cutting-edge games, innovative services, and powerful technologies, we bring worlds with infinite possibilities to millions of players and fans around the globe.

We’re looking for collaborative and inclusive people with diverse perspectives who will enrich our culture and challenge us. We take a holistic approach with our benefits program, focusing on physical, emotional, financial, career, and community wellness to support our people through every chapter of life. We provide comprehensive benefit packages and support for a balanced life with paid time off and new parent leave, plus free games and so much more. Our goal is to provide a safe and respectful workplace that empowers you to thrive in both work and life.

Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.