Data Privacy Notice
Last updated 24-October-2018.
This notice describes how EA uses data from candidates we consider and/or recruit for a position at EA, including when candidates create an EA Job Board Account on careers.ea.com (“Account”), otherwise engage with global and/or local EA recruitment services (“EA Recruitment Services”), or when EA proactively sources potential candidates.
I. Data We Collect
We collect your data as follows:
- Name, e-mail address, resume and any other information you submit when registering for an Account or when engaging with EA Recruitment Services.
- Information provided to us by third parties, for example (1) Facebook and LinkedIn if you choose to log into your Account using your credentials for these services; and (2) Google if you choose to upload your resume and/or any other materials demonstrating your skills and abilities for review by EA (“Material(s)”) direct from your personal Google Drive to your Account.
- Information we collect using Google Analytics cookies, see below.
- Your contact details, resume, job and education history, endorsements and interests from third party publicly available sources, such as LinkedIn, and third-party recruitment platforms that collate this information from publicly available sources.
- Information about your gender, gender identity or gender expression for statistical purposes only that is not taken into consideration by EA in its employment decisions. Candidates will not be subject to any adverse treatment as a result of the answers provided or any decision not to answer.
Please note Materials are not generally required. If you choose to submit Materials, whether from your Google Drive or otherwise, we will use your Material only for evaluation purposes and will not make any copies without your permission, nor will we distribute any copies of the Material to any third parties. We will return or destroy all copies of your Material upon completion of our review or upon your earlier request. EA engages in a continuous program to develop new products and ideas internally, and we also regularly receive other submissions for consideration. The products, ideas or concepts that EA develops internally or that others submit may be similar to your Material. As a result, we cannot agree to treat as confidential any Material you submit, even if it is marked as confidential or proprietary. Our acceptance or review of your Material does not imply that we will use, develop or market your Material. Nor does our review of your Material prevent us from using, developing, or marketing technologies, ideas or products that may be similar in concept or idea to your Material.
II. Cookies, GIFs, Web Beacons
We use Google Analytics cookies on our ea.com/careers website (_utma,_utmb,_utmc,_utmz) to collect information about how this site is used, compile reports, and improve the site. These cookies collect information in an anonymous form, including the number of site visitors, where they have come to the site from and the pages visited. For more information about Google’s privacy practices click here and to opt out of being tracked by Google Analytics across all websites click here.
You can disable cookies, limit the types of cookies you allow, or set your browser to alert you when cookies are being sent. Please refer to http://www.allaboutcookies.org or the guidance provided by your individual web browser if you’d like help in managing your cookie preferences.
III. How We Use Data
EA uses your data to:
- Provide the EA Recruitment Services.
- Manage your relationship with us, including managing your Account.
- Contact you (including by email) about suitable job opportunities as they arise.
- Assess your eligibility for available positions at EA.
- Process your job application(s).
- Invite you to EA recruitment events (including by email).
- Send you EA recruitment newsletters by email.
- In aggregate and anonymous form only, for EA’s business planning, analysis of hire trends and internal data reporting purposes.
You can opt out of receiving email newsletters from EA at any time by clicking the unsubscribe link in the email or contacting JobSiteDataPrivacy@EA.com.
IV. Legal Basis For Processing
If you are a resident of the European Union, then we rely on a number of legal grounds to process your personal data. For example, we will process your data where we have your consent, where we have a legitimate interest to do so (and that legitimate interest is not overridden by your data protection interests or fundamental rights and freedoms), where the processing is necessary for the performance of a contract with you, or where we have a legal obligation to process your data. If you wish to learn more about the specific legal ground(s) we rely on to process your data for any particular purpose (including any legitimate interests we have to process personal data), then please contact us using the details provided below.
V. Where We Hold Your Data
EA is a global company headquartered in the United States (Electronic Arts, Inc., 209 Redwood Shores Parkway, Redwood City, CA 94065 (“EA Inc.”)). As such, your data is stored and processed for the purposes set out in this notice by EA Inc. and its subsidiaries in the United States, and also in other countries in which EA, its subsidiaries, or third-party agents operate. Some of these countries may not offer the same level of privacy protection as the laws in your country of residence or citizenship, but EA has taken appropriate measures to protect your personal data in accordance with this notice wherever your personal data is stored and used.
In particular, in respect of personal data from the European Economic Area (EEA) and Switzerland, EA Inc. holds certifications under the EU-US and Swiss-US Privacy Shield. Details of our Privacy Shield certifications are available here. When EA Inc. transfers personal data from the EEA and Switzerland to other affiliates, agents or service providers who are outside the EEA, it will do so in compliance with the 'Accountability for Onward Transfer' principle of the Privacy Shield.
VI. Data We Share With Third Parties
We will not share data that directly identifies you with independent third parties without your consent, unless such disclosure is:
(a) in response to lawful requests by public bodies, including to meet national security or law enforcement requirements;
(b) otherwise required by law;
(c) reasonably necessary to enforce our policies, procedures, rights, property or operations or to protect our employees, players or third parties;
(d) reasonably necessary in the event of a reorganization, divestiture, merger, sale or bankruptcy.
We use third party agents to process your personal data on our behalf. It is our responsibility to ensure that our agents and service providers protect your data in accordance with the commitments given in this notice.
Where personal data is transferred to third party agents in accordance with this notice, EA remains liable for treatment of your personal data (including any onward transfers made according to the Privacy Shield Principles).
VII. How We Protect Your Data
Security is a priority at EA, and we take a range of technical and organizational measures to help protect your personal data, such as encryption of data in transit (HTTPS) and at rest. Even so, please be aware that no security measure is 100% perfect.
VIII. How Long Does EA Retain Your Data?
We will only retain personal data for as long as reasonably necessary to comply with the law and/or where there is a legitimate business purpose to retain it. Generally this means EA retains your data for as long as your Account(s) remain active and as needed to provide EA Recruitment Services, plus a reasonable period of time thereafter to respond to recruitment inquiries, to deal with any legal matters (e.g. judicial or disciplinary actions), or to comply with archiving requirements or statutory limitations.
Any Materials will be returned or destroyed upon completion of our review or upon your earlier request. See below for details of how to request deletion your personal data.
Note: if you do not log into your Account for a specified period, your personal data will be automatically deleted from the Account database.
IX. Your Rights
Where you have registered for an Account, you can access, correct, update or delete your data by accessing your user profile online. Where we rely on consent to collect and use information about you, you can withdraw your consent at any time.
If your Account is deleted, you will not be considered for an available position at EA unless you submit your information through another means. Should you wish to delete your data, EA may still be required to retain certain data for legal or administrative reasons. For example, EA may require some personal data to resolve disputes, protect our legal rights, and comply with technical and legal requirements and constraints related to the security, integrity and operation of our business. We will however only retain personal data for as long as reasonably necessary to comply with the law and run our business.
To request access any other personal data we hold about you, you can also send us an email headed "Subject Access Request” at DPO@ea.com .
Similarly, you may write to this email if you wish to request to correct, update or delete your information. Before we process any request, we may ask you for certain personal information to verify your identity.
Depending on where you are resident, you may have other rights available to you under your local data protection laws, beyond those described above. These may include rights to request erasure or portability of personal information, to object to processing of personal information, or to request that we restrict processing of information. If available, you can request to exercise these rights by e-mailing DPO@ea.com.
X. Contact Us
EA Inc. is data controller of personal information processed by EA in respect of Accounts and global EA Recruitment Services. In respect of the local EA Recruitment Services, the data controller is the EA entity at you have applied for a position. Where the EA data controller is located outside of the EEA and Switzerland, its representative in the European Union is Electronic Arts Limited, Onslow House, Onslow Street, Guildford, GU1 4TN, United Kingdom.
For any questions or complaints regarding this notice, please send an email to EA’s Data Protection Officer at firstname.lastname@example.org. If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third party dispute resolution provider (free of charge) at https://feedback-form.truste.com/watchdog/request.
You also have the right to contact your local Data Protection Authority if you prefer. Contact details for Data Protection Authorities in the EU are available at http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.
XI. Changes To This Notice
We may update this notice from time to time, so please review it frequently. We’ll notify you of material changes via email thirty days before they go into effect. We will seek your consent to any material changes if and where required by applicable laws to do so.